Charge into the storm. Come out the other side stronger.
When a storm rolls in, most cattle turn and run. A bison turns into it and charges — through faster, out sooner. Most operators are running from AI. We help you charge in.
Rylo AI Systems builds the operating layer of your business — voice, scheduling, quoting, invoicing, follow-up — so AI multiplies your team instead of replacing them. Hope over hype.
Not ready to talk? See what voicemail is costing you →
Call this number right now.
Ask it what a yard of river rock costs. Hear the agent before you see the price.
Try: "How much for 3 yards of #57 stone delivered to 41048?"
See what voicemail is costing you in 90 seconds.
27% of calls to a small business go to voicemail. 85% of those callers never call back. Plug in your numbers — calls a week, average ticket — and see the monthly and yearly dollar figure rolling to voicemail right now.
No signup · No email · Takes 90 seconds
We call them "OS" on purpose. AI is the new operating layer of every business.
Not a feature you bolt on. Not a tool your admin uses on the side. The operating system itself — the layer that connects your people, your tools, and your resources so the work happens whether you're standing there or not.
AI as the operating system
Every business is the same shape underneath: people, tools, resources, and the systems that connect them. AI is the next operating layer over all of that. Rylo OS - Yard and Rylo OS - Dirt are the first two productized expressions. The engine generalizes.
Multiply your team, don't replace them
Volume work goes to the AI — phones, scheduling, invoicing, follow-up. Judgment work stays with the human, because that's where the value is. One operator with the right agents is worth a five-person back office.
Hope over hype
Most AI marketing right now sells fear (you're behind, you'll be replaced) or magic (no humans needed). Both are noise. Rylo's stance is hope — AI is a tool that makes you bigger, not smaller.
Two productized starting points. Same engine. Different industries.
Rylo OS - Yard and Rylo OS - Dirt are the first two packaged versions of the Rylo engine. If you're in an adjacent dirt/rock/build trade and the operational pattern matches, we'll build a fit version for you — just ask.
20s · Pre-generated · No real customer data
Rylo OS - Yard
Landscape & aggregate supply yards · mulch, rock, sand, stone, topsoil
The front office for a supply yard that never misses a call. Voice AI quotes by the cubic yard or ton, books deliveries into the calendar, and auto-invoices through QuickBooks.
- ✓Inbound voice AI trained on your catalog & pricing
- ✓Two-way SMS for order updates & delivery confirmations
- ✓Unified order intake across voice, text, and chat
- ✓Delivery scheduling + 6 AM driver briefing SMS
- ✓QuickBooks auto-invoicing + payment follow-up
- ✓Google review requests + monthly owner dashboard
Rylo OS - Dirt
Small excavation contractors · site prep, grading, basements, installs
The office manager you never had to hire. AI qualifies every lead, drafts estimates the same day, parses crew texts into structured job logs, and chases A/R so you don't have to.
- ✓Lead intake & qualification by job type / ZIP / budget
- ✓AI estimate-starter (drafts the first pass, you finalize)
- ✓Crew daily logs from SMS photos & voice memos
- ✓Weather-aware job scheduling
- ✓Milestone invoicing + homeowner weekly updates
- ✓Post-completion reviews with before/after photos
Six modules. The volume work goes here. Your judgment stays where it belongs.
Every Rylo system is built from the same proven modules. Configuration changes by vertical. The core engine — and the human-in-loop on every judgment call — doesn't.
- 01 / MODULE
Voice & SMS Answering
Inbound calls answered 24/7 in a natural voice. Prices quoted, orders taken, deliveries booked.
- 02 / MODULE
Quoting & Invoicing
Job params in → estimate out. Invoice triggers on delivery complete or milestone. Day 7/14/21 follow-up.
- 03 / MODULE
Scheduling & Dispatch
Deliveries and jobs booked into your calendar with conflict detection. 6 AM driver/crew briefings.
- 04 / MODULE
Inventory & Alerts
Yard worker EOD stock updates. When a SKU drops below threshold, owner gets a reorder draft.
- 05 / MODULE
Reviews & Reputation
Google review request 24h after every completed job. AI drafts responses for your one-tap approval.
- 06 / MODULE
7 AM Owner Briefing
Yesterday's revenue, today's deliveries, overdue invoices, low stock, the one thing to look at — under 180 words.
There's a wrong way and a right way to bring AI into your business.
Most of what's being sold in the AI space is either fear ("you're behind") or magic ("no humans needed"). Both are noise. Here's the third option.
Fear-driven. Generic. Built for everybody — which means built for nobody.
- ✕Pitched as "replace your people" instead of multiply them
- ✕Built for every small business on Google — no operator in the room when it was designed
- ✕Doesn't know what a tri-axle load or a #57 stone is
- ✕One-time setup, then crickets when something breaks
- ✕Monthly SaaS fee with nobody accountable for outcomes
- ✕The pitch leans on fear: hurry up or get left behind
Operator-led. Hope-forward. Built for the dirt/rock/build world by someone who's lived in it.
- ✓Multiplies your team — judgment stays human, volume work goes to the AI
- ✓Trade-fluent: speaks yards, tons, haul cycles, zone maps, fill spec
- ✓Built by a P.E. with 15 years operating across mining, aggregates, and excavation
- ✓Install plus retainer — we stay in the seat after launch, not before
- ✓Founder takes every intro call. Local to Northern KY. Accountable.
- ✓The pitch is hope: charge in, multiply, come out the other side stronger
Built first for the dirt, rock, and build world.
The founder speaks this language natively — mining engineer, 15 years operating yards, drilling, and excavation. Rylo OS - Yard and Rylo OS - Dirt are the two productized starting points. The engine generalizes.
Landscape & Aggregate Supply Yards
Independent yards, $500K – $2M revenue, 3–8 employees, selling mulch, rock, sand, decorative stone, or topsoil. Owner answers the phone after hours. No CRM. Paper tickets.
- · Landscape Material Yards
- · Aggregate & Crushed Stone Retail
- · Mulch & Decorative Stone Suppliers
- · Topsoil, Sand & Gravel Yards
Small Excavation Contractors
Excavation and site-prep contractors, $1M – $3M revenue, 5–12 employees. Estimates take a week. Photos get lost. A/R runs over 45 days.
- · Site Preparation & Rough Grading
- · Basement Excavation & Digging
- · Septic, Utility & Drainage Installs
- · Light Demolition & Site Cleanup
The same engine works for drilling & blasting, materials wholesale, site contractors, owner-operated construction, and other dirt/rock/build operations where the pattern matches — phone is the commerce channel, the owner is the bottleneck, and back-office work eats nights and weekends. We'd rather tell you it's not a fit than take your money and underdeliver.
You don't leap into AI. You climb a ladder.
Start free with an AI line on your phone. Move up only when it pays — and every rung credits toward the next. No leap of faith required.
Five ways to work with us. Every price published.
Start free, climb only when it pays — and each rung credits toward the next. No discovery calls to find out what it costs. No "contact us for a quote." The Rylo OS build (rung 04) has its full tiers spelled out below.
An AI receptionist on your line. It answers, quotes from your catalog, and texts you the lead.
Claim your free lineA 30-min call plus a written 2-page ROI report on what AI can save you and where to start.
Get the SnapshotTwo weeks, a ~15-page report: current-state map, ranked opportunities, and a scoped build.
Talk through an auditThe productized system — Rylo OS - Yard or Rylo OS - Dirt. Full tiers + pricing below.
See the tiers ↓We host, monitor, and keep improving the system after launch — and stay accountable for outcomes.
How retainers workThe $249 Snapshot credits toward the audit; the audit credits toward your build. You only ever pay forward, never twice.
Two productized systems. Locked pricing. Nothing hidden.
When the audit points to a build, here's exactly what it costs. Two ways to pay — install upfront, or no install fee on a 12-month commitment.
Rylo OS - Yard · Landscape & Aggregate Supply
For supply yards doing $500K – $2M/yr. Replaces a part-time office admin ($42K – $54K/yr all-in) and captures the calls that currently roll to voicemail. Standard is the tier we recommend for most yards.
Starter
- Voice AI + SMS intake, one phone line
- Product catalog & pricing responses
- Automatic order logging
- Google review requests
- One location, single phone line
Install: 14 calendar days after intake
Standard
- Everything in Starter, plus:
- Delivery scheduling + conflict detection
- 6 AM driver briefing SMS
- QuickBooks auto-invoicing + pay links
- Day 7 / 14 / 21 payment follow-up
- Low-stock alerts to owner
- Monthly owner dashboard + Loom walkthrough
Install: 14 calendar days after intake
Premium
- Everything in Standard, plus:
- Multi-location support
- Custom reporting
- Priority SLA (4-hour response)
- Quarterly strategy call with Jon
- 2 add-ons included per quarter
Install: 21 calendar days after intake
Rylo OS - Dirt · Excavation Contractors
For contractors doing $1M – $3M/yr. A missed call on a pole-barn dig can cost $15K – $50K. Rylo OS - Dirt closes that gap and parses your crew's texts and photos into structured job logs.
Starter
- Lead intake (voice, SMS, web form)
- Job qualification by type / ZIP / budget
- Manual estimate workflow
- Basic job record keeping
- Post-completion review requests
Install: 14 calendar days after intake
Standard
- Everything in Starter, plus:
- AI estimate-starter (drafts the first pass, you finalize)
- Crew & equipment scheduling (weather-aware)
- Daily log SMS parser (photos + voice memos)
- Job photo & document management
- Milestone invoicing + homeowner weekly updates
- Review program with before/after photos
Install: 14 calendar days after intake
Premium
- Everything in Standard, plus:
- Advanced change-order approval workflow
- Custom reporting & job profitability dashboard
- Priority SLA (4-hour response)
- Quarterly strategy call with Jon
- 2 add-ons included per quarter
Install: 21 calendar days after intake
Install timelines cover inbound voice and your existing tools. Outbound texting and calling need carrier registration and regulatory approval, which can add roughly 1–3 weeks outside our control — we start it on day one so it runs alongside the build.
Rung 05 · The Monthly Partnership
The monthly fee in every build tier above is your partnership tier — we don't disappear at launch. Three levels, month-to-month, 30-day notice to cancel.
Hosted + Monitored
We host the system, monitor it, respond to errors, and run a monthly health check. Your system stays up and current.
Hosted + Iterating
Everything in Monitored, plus a standing monthly working session for prompt tuning, new flows, and small features as your operation changes.
Strategic Partner
Everything in Iterating, plus a quarterly business review, an audit refresh, and priority response (4-hour SLA). The founder stays in the seat.
Pass-through vendor costs (Twilio, Retell, Anthropic, Resend) are billed at cost plus a small handling margin. No long-term contract, ever.
Not another AI consultant. An operations engineer who builds the thing.
Jon May, P.E. spent 15 years running aggregates, mining, and drilling operations across Appalachia — Coal-Mac, Pine Branch Mining, and Blackhawk Mining. Licensed Professional Engineer. General Manager roles. Crews, rock, margins, haul cycles, silt fence spec.
Rylo is a family company in the literal sense. The name is Ryland plus Logan — Jon's son and daughter. Ryland's nickname is Rhino. Built for the long arc, not a quick exit.
The Rylo playbook is operations engineering before it's AI. Every business is the same shape underneath: people, tools, resources, and the systems that connect them so the owner isn't the bottleneck.
"AI isn't coming for your business. It's becoming the operating layer of it. The operators who charge in head-first — the way a bison charges a storm — come out the other side stronger."
Common questions, honest answers.
If yours isn't here, ask it on the intro call — that's what the call is for.
Where should I start — do I have to commit to a build? +
No. Rylo is a ladder, not a leap. Start free with an AI receptionist (Free Phone Sally, 50 calls/mo). Step up to a $249 ROI Snapshot, a $7,500 operations audit, a full Rylo OS - Yard or Rylo OS - Dirt build, and a monthly partnership only when the numbers make sense. Each rung credits toward the next — the $249 credits to the audit, the audit credits to the build. See the full ladder and claim your free line at /start.
How much does Rylo OS - Yard or Rylo OS - Dirt cost? +
We publish full pricing — see the Pricing section above. Rylo OS - Yard starts at $2,500 install + $1,200/mo (Starter), with Standard at $3,500/$1,750 and Premium at $5,500/$2,750. Rylo OS - Dirt Starter is $3,500/$1,750, Standard $5,500/$2,500, Premium $8,000/$3,750. No discovery-call gotchas. No "contact us for a quote."
How long does it take to set up? +
14–21 calendar days from signed agreement to live, depending on tier. Outbound texting and calling are the one variable — business SMS and automated calls need carrier registration and regulatory approval (industry-standard ~1–3 weeks) before they can go live. We start that on day 1 so it runs in parallel with the build, and inbound voice isn't affected.
Do I have to switch from QuickBooks or my existing software? +
No. Rylo OS - Yard and Rylo OS - Dirt are designed to work with what you already have — QuickBooks, your existing phone number, your Google Business Profile. We connect to your tools, we don't replace them. If you're on something we haven't seen, we'll tell you on the intro call.
What's the difference between Rylo OS - Yard and Rylo OS - Dirt? +
Rylo OS - Yard is for businesses that sell loose material by the cubic yard or ton — mulch, rock, sand, decorative stone, topsoil. It quotes prices, books deliveries, and chases invoices. Rylo OS - Dirt is for contractors who do the digging — site prep, excavation, grading, basements. It qualifies leads, drafts estimates, parses crew texts, and handles A/R. Same engine. Different verticals.
What happens if the AI quotes a price wrong or makes a mistake? +
Every Rylo system has a human-in-loop checkpoint at the points that matter. Pricing edge cases get flagged for owner review. Estimates get drafted by AI but finalized by you. Customer-facing responses on sensitive topics route through staff approval. The AI handles volume; you keep judgment.
Can I cancel? Are there long-term contracts? +
Month-to-month. 30-day written notice to end a retainer. No multi-year contracts. No cancellation fees. The install fee is one-time upfront; everything after is a flexible retainer.
Why a 15-minute intro call instead of just signing up? +
Because we'd rather tell you Rylo isn't a fit than take your money and underdeliver. The intro call is fit-checking — what's actually broken in your operation, what tier matches it, whether we should even build for you. No pitch deck. No demo dance.
What if my customer wants to talk to a real person? +
The voice AI has hard-coded escalation. If the customer asks for a human, the call routes to your existing line or voicemail. Same with text — if the AI can't confidently handle something, it queues for staff review before any response goes out.
Operator notes from a P.E. who's been on the loader
One email a week: what we're building, what's working in the dirt/rock/build world, and the occasional teardown. No hype, no spam, unsubscribe anytime.
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The storm is already here.
Tell us what's broken in your operation and we'll tell you honestly whether the answer is a productized system, an embedded engagement, or "stick with what you've got." Year 1 is capped — every build gets the founder's full attention.